Spotlight on 2010: The Microsoft SharePoint 2010 and Office 2010 Integration Story
By Laura Rogers
February 24, 2010 —
(Page 1 of 3)
Microsoft SharePoint and the Office suite of applications have had integration points with each other for several years, but now with the 2010 versions, there have been significant enhancements to this story. Collaboration has become an intuitive part of the user experience and is a familiar ingredient in all of the Office 2010 Applications. With the powerful combination of SharePoint and Office, not only will individual efficiency increase, but teams will also be able to communicate effectively, stay in touch, and of course work on shared content. In this article, some of the major new integration features will be summarized.
Live Co-Authoring: When working in Word, OneNote, PowerPoint or the Excel Web Application, live co-authoring is now possible. It is no longer necessary to wait and take turns to check out files during the collaboration process. Multiple users can open and work on files at the same time. During this co-authoring process, users see a list of the other collaborators and can communicate with each other from inside the document.
Backstage View: Think of this view as an augmented replacement for the old “File” menu at the top left corner of previous versions of the applications. There are several common tabs down the left side of the backstage view, with the Info and the Share tab containing the most SharePoint integration functionalities. You can quickly save or publish files to SharePoint, look at a list of file versions, or even make Note Board notes from the backstage view.
The Ribbon in SharePoint 2010: The new menu user interface within the Office Applications that was introduced in Office 2007 exists throughout SharePoint 2010. In document libraries and lists, there is a section of the ribbon called “Connect & Export” that contains buttons for connectivity and integration with various Office applications. Some of the more common items are Sync to SharePoint Workspace, Connect to Outlook, and Export to Excel.
PowerPoint—Broadcast Slide Show: A new feature of PowerPoint is the ability to easily broadcast a live slideshow of a presentation. On the Share tab of the backstage view, when Broadcast Slide Show is selected, a service is then chosen to broadcast through. By default, your Windows Live ID can be used to broadcast via the Internet. A publicly accessible URL is provided by PowerPoint, which is then shared with colleagues or friends. During the broadcast, viewers see a live view of the slides as the presenter clicks through them.
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